See exactly what we
do for you.
These are the real workflows behind our nurseries. Almost every step runs on its own. The terracotta steps are the only ones that need a person, usually one click.
We send you parents. Free.
Every registered nursery is already on The Nursery Register. When a local parent wants a show-round, a welcome pack or just has a question, we email it straight to you, even if you've never heard of us. You just reply to the parent.
- Listed free, nearest first, the same space as every other nursery
- Parent requests passed to you: show-rounds, welcome packs and questions
- Correct or remove your details, any time, free
- A free website design, so you can see what your site could be
- No star ratings and no paying to be shown first, ever
Ofsted is looking harder at oversight. We make sure nothing slips.
Inspections increasingly ask whether leaders know what is happening across their settings: are checks in date, is training current, have staff read and understood the policies, are concerns recorded and followed up? When oversight relies on spreadsheets and memory, gaps appear.
DBS, right to work, references, first aid, safeguarding and qualifications, checked daily and flagged before they lapse.
Red, amber and green for each nursery in your group, so owners see gaps the same day, not on inspection day.
New guidance turns into updated policies and training, assigned automatically, with quizzes that prove understanding.
Safeguarding concerns, accidents and incidents logged and tracked, including Ofsted's notification deadlines.
Who read what, who was trained when, every signature and record, ready for an inspector.
With the admin automated, managers spend their time training, supervising and leading their teams, exactly what inspectors want to see.
Software doesn't replace good practice or good people. It makes sure nothing is missed, so your people can do their best work.
Ofsted readiness, every single day.
One dashboard shows how ready each of your settings is right now, area by area, and tells you exactly what to fix, long before an inspector asks. No more inspection-day panic, no more surprises.
4 settings · 61 staff · checked this morning at 06:00
| Safeguarding | Leadership | Curriculum | Achievement | Welfare | Inclusion | Staff checks | |
|---|---|---|---|---|---|---|---|
| Little Acorns, Reading | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ! |
| Little Acorns, Caversham | ✓ | ✓ | ! | ✓ | ✓ | ✓ | ! |
| Little Acorns, Woodley | ✓ | ✓ | ✓ | ! | ✓ | ✓ | ✓ |
| Little Acorns, Basingstoke | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ |
Every staff check, training record, policy signature and safeguarding action is checked automatically, every day.
Amber means something needs doing soon. You're told what, where and who, with reminders already sent.
One button pulls together everything an inspector usually asks for, with a briefing sheet for the manager.
See every setting on one screen, so oversight never depends on someone's memory or a spreadsheet.
Example dashboard with made-up settings. Area names follow Ofsted's early years inspection areas; we update them as Ofsted's framework changes.
For groups and chains: the savings add up
About 11 hours of admin a week comes off every nursery. Across a group, that's roughly one administrator's job for every 3 to 4 nurseries.
| Nurseries | Hours saved a week | Full-time posts | Value of manager time a year | Or administrator cost avoided a year |
|---|---|---|---|---|
| 1 | 11 | 0.3 | £10,500 | £9,400 |
| 3 | 33 | 0.8 | £31,400 | £28,200 |
| 5 | 55 | 1.4 | £52,300 | £47,100 |
| 10 | 110 | 2.75 | £104,500 | £94,100 |
Our estimates: manager at £33,000 plus employer National Insurance and pension (about £18.27 an hour); administrator at £13.10 an hour for 43.75 hours a week (about £34,200 a year with on-costs). We'll replace these with measured figures from our own nurseries. Group discounts apply from 5 sites.
An enquiry becomes a family. Nobody types a thing.
This is what happens to a typical enquiry with the front office switched on. Only two steps need a person: meeting the family, and offering the place.
- New enquiry
- Instant reply sent
- Show-round booked
- Reminder sent
- Place offered
- Forms completed
- Contract signed
- Welcome pack and settling-in
Guidance tracker
Every week the system checks the government and Ofsted for changes that affect nurseries, explains them in plain English, and turns them into updated policies and training. You never miss a change again.
The weekly watch checks gov.uk, Ofsted and the DfE for anything new.
What changed, who it affects, and what you need to do.
Read the summary and approve the change.
The right policy is updated and a new version issued.
Each person gets it on their phone, signs it and answers a short quiz.
Who read what, and when, is recorded for your inspection pack.
- Checking gov.uk for changes
- Rewriting policies by hand
- Chasing staff to read and sign
Training, straight from the guidance
When a change needs new knowledge, training follows automatically, only for the people it affects.
The guidance tracker marks which roles need to know.
The module and quiz questions are refreshed.
Only the roles affected, not everyone.
Questions are drawn fresh each time, so answers can't be copied.
Manager signs off in one click; failures get another go.
Each person's training record is complete and up to date.
- Working out who needs what training
- Marking quizzes
- Keeping training spreadsheets
Renewals that remind you
Paediatric first aid, safeguarding, DBS, food hygiene: each has its own renewal date. The system counts down for every person and tells the right people in good time.
Upload it once; the expiry date is worked out for you.
To the member of staff and their manager, on their phones.
Book it and mark it done.
The countdown starts again by itself.
Sam's certificate expires in 30 days. Book a course now.
3 staff are due an update check this month.
Room 2 is fully compliant.
- Remembering expiry dates
- Finding out on inspection day that something lapsed
New staff, from interview to first day
Safer recruitment is built in: nobody can start until their checks are recorded. Everything else runs itself.
Questions and scores saved against the candidate.
A professional offer letter goes out automatically.
Signed on their phone, saved to their file.
Referees are emailed and chased until they reply.
Checks recorded; no start date until both are clear.
Stage by stage, with each point acknowledged.
Read, signed and quizzed before or during the first week.
Reminders for reviews and supervisions, booked in advance.
- Posting forms and contracts
- Chasing referees
- Tracking who has done their induction
New families, signed up online
From "yes please" to the first settling-in session, without a single paper form.
One click from the show-round or waiting list.
Parents get a secure link on their phone.
Child details, health, allergies, consents and collection passwords.
Signed by every parent with parental responsibility.
Funded hours codes checked, with reminders before they need reconfirming.
Sessions, fees, menus and what to bring.
Sessions booked and the room and ratios updated.
- Typing up paper forms
- Chasing missing signatures
- Missing funding reconfirmation dates
New enquiries, answered in seconds
Enquiries from your website and The Nursery Register land in one place, are answered instantly, and are followed up until the family books or says no.
From your website, Facebook or The Nursery Register.
A friendly answer with your welcome pack and a link to book a visit.
Parents pick a time that suits you.
The day before, so fewer no-shows.
The only part that needs you.
Polite follow-ups at set days, then onto your waiting list.
One click starts the new family sign-up.
- Answering the same questions every day
- Losing enquiries in an inbox
- Forgetting to follow up
Rota, calendar, show-rounds, holiday and absence
Everything that decides who is where, and when, in one place, checked against your ratios.
| Mon | Tue | Wed | |
|---|---|---|---|
| Babies | 3/3 | 3/3 | 2/3 |
| Toddlers | 4/4 | 4/4 | 4/4 |
| Pre-school | 3/3 | 3/3 | 3/3 |
Ratios checked as you plan. Published to staff phones.
Only the times you choose. Blocked days stay blocked.
Sickness calls logged too, with return-to-work prompts.
- Rotas on spreadsheets and paper
- Working out ratios by hand
- Holiday requests on scraps of paper
E-signing for everything
Staff and parent documents go out, get signed on a phone, and come back as signed PDFs with a full record of who signed what, and when. Unsigned documents are chased for you.
Signed by both parties
Date, time and record kept
Saved to the right file
- Printing, posting and scanning
- Chasing signatures
- Searching for the signed copy
Document storage that tidies itself
Every document is filed in the right place the moment it is signed or uploaded, kept for exactly as long as the law says, then safely removed.
From a phone, a scan or e-signing.
Into the right person's or family's file.
Search by name or type, ready for Ofsted.
Kept as long as required, then flagged for safe deletion.
- Filing cabinets
- Hunting for documents on inspection day
- Keeping records longer than you should
Inspector at the door? One button.
Ofsted rings to say they're coming. Press "Inspection day" and everything an inspector usually asks for is pulled together, up to date, in one place.
You press "Inspection day".
Staff checks, signed policies, training, safeguarding log and today's ratios.
What's strong, what to mention, any gaps to fix today.
Open it on a tablet and walk the inspector through it.
Checked every day, so inspection day holds no surprises.
- Panicking when the phone rings
- Pulling paperwork together on the day
Your first week with us
A typical start. We do the setting up, so you don't need a week off to get going.
You tell us about your nursery; we do the rest.
Built from Ofsted and your own website, approved by you.
See it before you pay anything.
Your staff and policies loaded; staff invited to the app.
First enquiries answered for you, first alerts on your phone.
And there's more
The same system also runs:
Where you stand on every report card area, and an inspection-day mode.
Concerns, accidents and the 14-day Ofsted deadline tracked.
Booked, recorded and followed up.
Staff sign in on a tablet; hours feed the rota and payroll.
Hours, holiday and sickness ready for payroll, with secure payslips.
Who is in each room right now, against the ratios.
Messages, meeting notes and actions in one place.
Posts made from your own news, with parent consent checked.
Kept up to date with review reminders.
Rotas, alerts, policies and training on every phone.
Safe with us
You're trusting us with children's and staff records. Here's how we look after them.
Your records are held on servers in London.
Each nursery's records are kept apart; nobody else can see them.
Staff see only what their role needs. Logins use one-time codes, no passwords to lose.
With the ability to restore to any minute if something goes wrong.
Leave whenever you like and take everything with you.
We never sell nursery, staff or parent information. Ever.
We built it for our own nurseries first.
The Nursery Register is run by Lee, who owns the MonkeyMoos nurseries in Reading and HungryMoose, a catering company feeding nurseries and schools. Every tool on this page was built to run our own nurseries, by people who know what Monday morning in a nursery looks like. Now we're sharing it, fairly, with every nursery, big or little.
Claim your nurseryGet your time back.
Start with your free page on The Nursery Register, then add the tools you want.
Claim your nursery See prices